PERSONAL INFORMATION PROTECTION AND ELECTRONIC DOCUMENTS ACT


Everything In Its Place collects the following information from its clients and/or potential clients for the purposes of establishing each client’s individual needs, determining the best possible means by which to address said needs, providing quotations for and completing the contracted organizational project, in addition to invoicing and collection purposes:

  • name and contact information
  • alternate contact
  • information pertaining to family structure, activities, practices and systems
  • family roles and responsibilities
  • short-term and long-term personal and/or family goals
  • business name, and contact information
  • information pertaining to business structure, activities, practices, systems, policies and procedures
  • staff roles and responsibilities
  • short-term and long-term business goals

ACCOUNTABILITY

Lisa Gabriele, President and CEO of Everything In Its Place, also serves as Internal Privacy Commissioner for the company. Her responsibilities in this role include the following:

  • comprehension of current privacy legislation
  • ensuring that the method employed by Everything In Its Place for the collection and use of client information complies with current privacy legislation
  • ensuring the accuracy and security of all documentation pertaining to its clients and/or potential clients
  • responding to all enquiries and/or complaints

For further information concerning this matter or to register a complaint, please contact Lisa Gabriele at:

Phone: (705) 737-3100
lgabriele@everythinginitsplace.ca

PURPOSE

All information collected by Everything In Its Place is directly related to the organizational project, specifically for the purposes of establishing each client’s individual needs, determining the best possible means by which to address said needs, providing quotations for and completing the contracted organizational project, in addition to invoicing and collection purposes.

CONSENT

Consent for the collection of information for the aforementioned purposes is obtained via implied consent (volunteered information) and/or client signature(s) on the following documents:

  • Confidentiality Agreement
  • Letter of Agreement

LIMIT OF COLLECTION

All information collected by Everything In Its Place is directly related to the organizational project, specifically for the purposes of establishing each client’s individual needs, determining the best possible means by which to address said needs, providing quotations for and completing the organizational project, in addition to invoicing and collection purposes.

LIMIT OF USE, DISCLOSURE AND RETENTION

All information collected by Everything In Its Place is retained in individual client files in a locked file cabinet located within the administrative offices of Everything In Its Place and are accessible only to Lisa Gabriele and the administrative staff at Everything In Its Place. All electronic files pertaining to clients and/or potential clients are retained on two computers located within the administrative offices of Everything In Its Place and are accessible only to Lisa Gabriele and the administrative staff at Everything In Its Place. Client information is retained on file for the duration of the contracted relationship with Everything In Its Place and for a period of six months to one year thereafter. After such time, all client information is destroyed via cross-shredding and/or deletion from the computer hard drive.

ACCURACY

While Everything In Its Place endeavours to ensure the accuracy of all information collected, it remains the client’s responsibility to notify the office of any changes to pertinent information.

SAFEGUARDS

All client files are retained in a locked file cabinet located within the administrative offices of Everything In Its Place and are accessible only to Lisa Gabriele and the administrative staff at Everything In Its Place. All electronic files pertaining to clients and/or potential clients are retained on two computers located within the administrative offices of Everything In Its Place and are accessible only to Lisa Gabriele and the administrative staff at Everything In Its Place. The computers are password protected and accessible only to Lisa Gabriele and the administrative staff at Everything In Its Place.

AVAILABILITY

Everything In Its Place has made its privacy policy available in its entirety on our website: www.everythinginitsplace.ca. The policy is also retained on file electronically.

ACCESSIBILITY

Clients may request to review their personal information by contacting Lisa Gabriele at:

Everything In Its Place
65 Cedar Pointe Dr., Suite 219
Barrie, ON
L4N 9R3

Phone: (705) 737-3100
lgabriele@everythinginitsplace.ca

RECOURSE

For enquiries, to make changes to existing personal information or to register a complaint, please contact Lisa Gabriele at:

65 Cedar Pointe Drive, Suite 219
Barrie, ON
L4N 9R3

Phone: (705) 737-3100
info@everythinginitsplace.ca

In the event that your complaint is not handled to your complete satisfaction, please contact:

Privacy Commissioner of Canada
112 Kent St.
Ottawa, ON
K1A 1H3

Phone: 1-800-282-1376
Fax: 1-613-947-6850
www.privcom.gc.ca
http://cs3-hq.oecd.org/scripts/pwv3/Login.ASP
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